How to Add Document Collaboration in WordPress Block Editor (Google-Doc Style) – Website Tips

Curated by WorkingFromHome

This article is an excerpt from the original article found in the Read More link – please follow for full article.

Do you want to add document collaboration and editing to the WordPress block editor, similar to Google Docs?

Google Doc-style inline commenting can make collaboration and editing a lot easier in WordPress for multi-author blogs.

In this article, we’ll show you how to easily add Google-Doc style document collaboration and editing in WordPress block editor.

Why Use a Collaborative Editing Plugin for WordPress?

If you run a multi-author WordPress website, then you may often come across situations where you may want to leave a suggestion or feedback for an author.

Similarly, you may need to work with multiple authors on the same article in WordPress. However, you’ll have to rely on external tools like email, Google Docs, or text to communicate with other authors.

Wouldn’t it be nice if you could communicate right inside the WordPress block editor?

This way your team can more efficiently collaborate to create better content for your users.

That being said, let’s take a look at how to easily make collaborative editing possible in WordPress.

Adding Document Collaboration in WordPress Editor

By default, WordPress doesn’t come with a built-in solution for teams to communicate inside the WordPress admin area, so in this tutorial we’ll be using a collaborative editing plugin.

First, you need to install and activate the Multicollab plugin. For more details, see our step by step guide on how to install a WordPress plugin.

Upon activation, you need to edit an existing WordPress post or page, or create a new one.

On the post edit screen, select any text that you want to highlight for your team members and click on the Comment button in the toolbar.

This will bring up a popup where you can leave a comment for other team members to view.

Simply type in the field and click the Comment button when you’re done.

If you want to add a particular user to the conversation, that’s easy.

Just type the @ sign and select their username from the dropdown.

You can also choose to assign a particular comment to the tagged user.

This will allow them to track any tasks and feedback assigned to them and mark them complete.

You’ll notice the comment assigned to the specific user you have tagged.

You can add comment on almost any text anywhere in the post or page.

The comment button will appear on most blocks including headings, tables, columns, blockquotes, and more.

You can also add comment to the caption fields for images, audio, and video embeds.

Note: Adding the comment does not save them. Your comments will only be saved when you save the post or page you are editing.

Now, you may want to see how it would appear for other users. To do that, you can simply log in to your WordPress website with another account.

Make sure this other account has the user role or permission to edit the post or page where you left comments.

Upon login, simply edit the post, and you’ll see that the text areas where you left comments earlier are highlighted. Clicking on them will bring up the comment popup.

Go ahead and feel free to add a reply to one of the comments. Your reply will then appear below the original comment.

Once an issue is fixed, you can close that comment thread by clicking on the Resolved checkbox.

Managing Document Activity and Comments

Want to view all of a post’s comments in one place?

You can view and manage all document activity and comments by clicking on the Multicollab button at the top right corner of the screen.

It will show you recent comments under the Activities tab. From here, you can directly reply to a comment or mark it as resolved.

If you don’t want to see comments while working on an article, then simply switch to the Settings tab and turn on the Hide Comments option.

The plugin also lets you see the overall summary of activities on the current document under the Summary tab.

Here you can see last edited by information and overall comment stats for the current article.

Send Email Notifications for Editorial Comments in WordPress

The premium version of the plugin allows you to send email notifications for each comment.

We recommend using WP Mail SMTP plugin to make sure that email notifications are delivered. There’s also a free version available that’s more than sufficient.

By default, WordPress uses PHP mail() function to send emails. However, this function can be easily abused, and most WordPress hosting companies don’t have it properly configured.

WP Mail SMTP fixes this problem by allowing you to easily send WordPress emails using a proper SMTP server.

For more details, please take a look at our guide on how to fix WordPress not sending email issue to fix this.

We hope this article helped you add Google-Doc like document collaboration and editing to your WordPress website. You may also want to see our pick of the best author bio box plugins and our tips on securing your WordPress website.

If you liked this article, then please subscribe to our YouTube Channel for WordPress video tutorials. You can also find us on Twitter and Facebook.

Disclosure: Our content is reader-supported. This means if you click on some of our links, then we may earn a commission. See how WPBeginner is funded, why it matters, and how you can support us.

For the Full Article
Please Continue Reading Here: How to Add Document Collaboration in WordPress Block Editor (Google-Doc Style)

Commentary:
Some helpful news and links can be read on the complete article.
source – WPBeginner.com

You May Also Like…

8 Best Small Business Cell Phone Plans for 2022 (with Free Option) – Website Tips

8 Best Small Business Cell Phone Plans for 2022 (with Free Option) – Website Tips

Are you looking for a small business cell phone plan to stay in touch with your customers and team members? A business cell phone plan gives you the freedom and flexibility to answer calls, communicate with your team, and attend meetings while on the go. It helps you stay connected from anywhere in the world. In this article, we’ll share the best small business cell phone plans with pros and cons, so you can pick the best solution for your needs. Why Do You Need a Business Cell Phone Plan? A business cell phone plan is important for many small business owners, so they can keep their business phone separate from their personal phone and easily coordinate with other team members. With the right cell phone plan, your customer support staff will be able to help out customers and respond to their questions while on the go. This way you…

How to Add a Blog Post Checklist to the WordPress Editor – Website Tips

How to Add a Blog Post Checklist to the WordPress Editor – Website Tips

Do you want to add a blog checklist to the WordPress editor? A checklist can help you to make your posts the best they can possibly be. If you’ve added multiple authors to your site, then a checklist can also help everyone write in the same style and remember all the details. In this article, we’ll show you how to add a blog post checklist to the WordPress editor. Why Add a Blog Post Checklist to the WordPress Editor Writing a good blog post for your WordPress website is only the first step. Once you’ve finished writing, you’ll want to edit, proofread, add categories and tags, optimize the post for search engines, and more. This is where a checklist can help. Checklists show a list of tasks you need to do before publishing your post, such as adding internal links or alt text. Some WordPress plugins such as AIOSEO use…

Working From Home TV …

Tips to enhance your own website…

8 Best Small Business Cell Phone Plans for 2022 (with Free Option) – Website Tips

8 Best Small Business Cell Phone Plans for 2022 (with Free Option) – Website Tips

Are you looking for a small business cell phone plan to stay in touch with your customers and team members? A business cell phone plan gives you the freedom and flexibility to answer calls, communicate with your team, and attend meetings while on the go. It helps you stay connected from anywhere in the world. In this article, we’ll share the best small business cell phone plans with pros and cons, so you can pick the best solution for your needs. Why Do You Need a Business Cell Phone Plan? A business cell phone plan is important for many small business owners, so they can keep their business phone separate from their personal phone and easily coordinate with other team members. With the right cell phone plan, your customer support staff will be able to help out customers and respond to their questions while on the go. This way you…

How to Add a Blog Post Checklist to the WordPress Editor – Website Tips

How to Add a Blog Post Checklist to the WordPress Editor – Website Tips

Do you want to add a blog checklist to the WordPress editor? A checklist can help you to make your posts the best they can possibly be. If you’ve added multiple authors to your site, then a checklist can also help everyone write in the same style and remember all the details. In this article, we’ll show you how to add a blog post checklist to the WordPress editor. Why Add a Blog Post Checklist to the WordPress Editor Writing a good blog post for your WordPress website is only the first step. Once you’ve finished writing, you’ll want to edit, proofread, add categories and tags, optimize the post for search engines, and more. This is where a checklist can help. Checklists show a list of tasks you need to do before publishing your post, such as adding internal links or alt text. Some WordPress plugins such as AIOSEO use…

How to Accept Google Pay in WordPress (The Easy Way) – Website Tips

How to Accept Google Pay in WordPress (The Easy Way) – Website Tips

Would you like to accept Google Pay on your WordPress site? When you allow your customers to choose their preferred payment method, you’ll build trust and increase conversions on your website. In this article, we’ll show you how to accept Google Pay in WordPress. Why Accept Google Pay in WordPress? If you’re selling products or services on your WordPress website or asking for donations, then it’s important to let your visitors pay using their preferred method. Often they will want to pay by credit card or PayPal, but newer methods like Google Pay and Apple Pay are becoming more popular. Google Pay is available in 40 countries around the world and makes online payments simple. However, your customers can only use it if they’re on an Android device running version Lollipop 5.0 or higher, so you’ll probably want to include additional payment options for people using other devices. That being…

0 Comments

Submit a Comment

This site uses Akismet to reduce spam. Learn how your comment data is processed.